Define types of conservation contracts and state explicit work
state requirements for contracted conservation services for
treatments undertaken by personnel including consultants, contractors,
and craftspeople ("sub-contractors"), and other specialists.
For most work, prepare specifications based on careful assessment,
testing, monitoring, and development of treatment recommendations.
Obtain three (3) bids for all work.
Include an in-house training components to augment in-house
If specifications are not developed, require all contractors
to submit detailed proposals to be reviewed by the steward.
If the photography and other graphic work is not work
for hire or if it is copyrighted, secure a permission
release to reproduce (in whole or part) and publish any photographs.
Refer to permission release provide by this conservator in photograph
section of this report.
Request all negatives for color prints or black-and-white prints
taken by consultants and others. Obtain TIFF or high-resolution
JPG files of all digital images.
"Conservation treatment services can be procured by purchase
order or by contracting for those services. Success begins by
matching the appropriate procurement method with project needs.
Good performance starts with a well-written scope of work, and
a contract that can be exercised must contain a clear statement
of specific deliverables and a delivery schedule. Competed contracts
need specific performance and ability relevant selection criteria
as well. If you are not sure about what type of procurement
method is right for you, contact your procurement specialist
or officer for advice."
Asked Questions: Contracting for Conservation Treatments,
of Conservation, Harpers
Ferry Center, National Park