Records > Database and Knowledge-base Management


Senge, Peter. The Fifth Discipline: The Art and Practice of The Learning Organization, 1990. Google books, Amazon, Wikipedia. While Senge is not addressing databases and collections, he provides his now-classic overview as to how learning organizations can employ any information and knowledge to, well, learn.

Learning organizations are, "organizations where people continually expand their capacity to create the results they truly desire, where new and expansive patterns of thinking are nurtured, where collective aspiration is set free, and where people are continually learning to see the whole together" p. 3.

Organizational learning, Wikipedia

"Some of this knowledge can be termed technical – knowing the meaning of technical words and phrases, being able to read and make sense of data and being able to act on the basis of generalizations... A large part of the knowledge used by managers, however, does not assume this form... Managers often use knowledge in the way that a handyman will use his or her skills, the materials and tools that are at hand to meet the demands of a particular situation... In contrast to the scientific knowledge that guides the engineer, the physician or the chemist, managers are often informed by a different type of know-how. This is sometimes referred to a ‘narrative knowledge’ or ‘experiential knowledge’, the kind of knowledge that comes from experience and resides in stories and narratives of how real people in the real world dealt with real life problems, successfully or unsuccessfully... Narrative knowledge usually takes the form of organization stories..."

Software and knowledge organization

Open source, Wikipedia

Open source software, Wikipedia

Relational databases, Wikipedia. This system is the basis for many of the existing databases for museum collections management.

Knowledge organization, Wikipedia

Controlled vocabularies,

Data field, WIkipedia

Data values, Wikipedia

Art & Architecture Thesaurus, Getty Research Institute

Metadata standards, Wikipedia

Technical Guidelines for Digitizing Archival Materials for Electronic Access: Creation of Production Master Files - Raster Images. National Archives

Cataloging & Digitizing Toolbox, Library of Congress

Knowledge management

Williams, Hank. The Death of the Relational Database 2008. Here Williams describes the limits of relational databases. Peruse comments, too.

"The relational database is becoming increasingly less useful in a web 2.0 world. The reason for this is that, while the relational database model is great for storing information, it is horrible for storing knowledge. By knowledge I mean information that has value beyond the narrow current conception of the given application. I mean information that can have enduring value."

Knowledge management (KM), Wikipedia

"Knowledge management efforts typically focus on organizational objectives such as improved performance, competitive advantage, innovation, the sharing of lessons learned, integration and continuous improvement of the organization. KM efforts overlap with organizational learning, and may be distinguished from that by a greater focus on the management of knowledge as a strategic asset and a focus on encouraging the sharing of knowledge."

Social web, Wikipedia

Semantics, Wikipedia

" the study of meaning. It focuses on the relation between signifiers, such as words, phrases, signs and symbols, and what they stand for, their denotata."

Semantic web, Wikipedia

"The main purpose of the Semantic Web is driving the evolution of the current Web by enabling users to find, share, and combine information more easily... The semantic web is a vision of information that can be readily interpreted by machines, so machines can perform more of the tedious work involved in finding, combining, and acting upon information on the web...The Semantic Web, as originally envisioned, is a system that enables machines to "understand" and respond to complex human requests based on their meaning."

Gruber, Tom. Collective Knowledge Systems: Where the Social Web meets the Semantic Web, Web Semantics: Science, Services and Agents on the World Wide Web (2007), doi:10.1016/j.websem.2007.11.011

"Abstract. What can happen if we combine the best ideas from the Social Web and Semantic Web? The Social Web is an ecosystem of participation, where value is created by the aggregation of many individual user contributions. The Semantic Web is an ecosystem of data, where value is created by the integration of structured data from many sources. What applications can best synthesize the strengths of these two approaches, to create a new level of value that is both rich with human participation and powered by well-structured information? This paper proposes a class of applications called collective knowledge systems, which unlock the "collective intelligence" of the Social Web with knowledge representation and reasoning techniques of the Semantic Web."

The KiWi Vision: Collaborative Knowledge Management, powered by the Semantic Web. KiWi

"The KiWi – Knowledge in a Wiki project proposes to approach knowledge management from a fresh perspective by combining it with, on the one hand, the wiki philosophy and, on the other, the methods of the Semantic Web. The one has revolutionized our notion of knowledge (and of who controls it) over the past five years, the other one is going to fundamentally transform our practice of knowledge sharing across all platforms in the years to come.

"To put it in a nutshell: KiWi aims to develop a vision and a first glimpse of the future of collaborative knowledge management by developing a prototype of a running knowledge management system that is as easy to use as a wiki, and backed by the intelligence of the Semantic Web."


Minisis, Inc.

Museum Plus, Zetcom

LibLime Koha, Koha. For libraries.

CyArk, three dimensional documentation


Collections, Brooklyn Museum


Conserve O Grams, Museum Management Program, NPS

CCI Notes, Canadian Conservation Institute

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