Assets > Architectural Drawings
For each property, develop and maintain CAD architecural drawings
(starting with floor plans) that relate to other information and
communication management systems. Drawings will serve as the basis
for describing as built conditions, existing conditions,
proposed work, location for samples, preservation activities including
risk management, treatments.
- Insure preservation, integrity, care and safety of the buildings,
collections and occupants by using architecural drawings as the
basis for future preservation work.
- Augment effective and appropriate interpretation and educational
programs by employing the drawings to help in understanding the
evolution of the structures, their preservation, and to create
exhibits and interactive educational tools for both staff and
- analyze programming and space issues, use the drawings to both
help programming and restoration of the interior spaces and examine
the options of using additional (perhaps new) space for storage
- Inventory and assess all architectural drawings in files of
Properties Departments; in Archive, and elsewhere.
- Determine which drawings should be in the Archives, and which
sould be considered non-archival.
- Purchase architectural flat files to replace those in the Archives
and Properties Department.
- With reference to Standards for Architectrual Drawings, identify
and/or develop CAD measured drawings of all structures. Employ
these as the sole and standard set of drawings which all parties
should reference on any work.
- Reference and update these drawings in concert with storage,
inventory, interpretation, maintenance, conservation, and planning
- Employ this same format for CAD drawings for all houses recorded
by consultants. These are available, in part, and likely in a
different format for the Isaac Bell House; The Elms; The Breakers.
- Obtain digital copies of electronic records from architectural
firms that have worked on recent projects.
- Require all future consultants and contractors to provide electronic
copies of all drawings. As needed, require consultants to adhere
to specific graphic, digital, and data formats to be consistent
and usuable with in-house records.
- When available, employ JPG or TIFF images of existing drawings
(not in CAD format) as baseline images for developing future measured
- HABS Documentation
- Download and use TIFF images of those structures documented
employing HABS standards.
- Employ the HABS drawings for Château sur Mer as baseline
images for drawings to be developed for upcoming preservation
- Print out sheets of all HABS drawings of Society properties.
- Print out architectural drawings of each structrure and
retain a complete set on the site and available to emergency
- Amend all construction drawings by developing "as-built"
drawings after any construction work is completed.
- Relate with Infromation and Communication Management.
- Relate drawings (including their schedules, and related
specifications) to databases developed for Infromation and
- Using stuctures what have adequate documentation based on
recent projects (Isaac Bell House; Breakers roof restoration),
identify pilot projects for using existing drawings, and relating
these to databases and stewardship. Consider the Isaac Bell
- Identify pilot projects for recording structures and integrating
existing and newly-developed databases. Consider Château
- Locate orginal prints of historic drawings.
- Employ the following data fields for drawings:
Project # (firm)
Date Revised (latest)
Format: Original, Copy Medium (Original)
CAD File name
To care for existing architectural plans:
- Inspect each plan as it is arranged and described, looking for
fading, discolouration, acid damage, dirt, and tears, especially
along fold lines.
- Remove particularly damaged items from use until they can be
cleaned and repaired.
- To prevent fading, especially of photographic item such as blueprints
or photostats, keep maps and plans away from bright lights.
- Flatten all folded, creased, or rolled material. Place face
down between clean acid-free blotters on a flat surface, holding
it down with a piece of plywood large enough to cover the entire
document. Hold with light weights. Several documents can be flattened
at one time in this way, but they need to be left for at least
24 to 48 hours. Check them periodically to ensure they are flattening
well and remove them once they show no signs of curling.
- Plans that will not flatten easily may sometimes be moistened
first. Be extremely careful if you attempt this and always check
that the inks are not water-soluble. If necessary, build a relaxation
chamber to unroll maps.
- Remove smaller wrinkles and bends in maps and plans by sponging
the area lightly with water and pressing the document between
weighted acid-free blotters. Change the blotters frequently to
remove excess moisture. Again, watch for water-soluble inks.
- Clean the surface of plans if necessary. Remove dirt and dust
carefully, using light brushes and artgum erasers. Also lift off
any loose tape.
- Repair minor tears with archival mending paper or tape, applied
only to the back of the document. Never use adhesive tape, rubber
cement, paste, or glue on any archival material.
- Store maps and plans in a room with adequate temperature and
humidity controls and protected from flood or fire.